Real Estate
Hire real estate virtual assistant talent so you can be out showing.
Between showings, a good lead can sit for two days because you are driving, and a closing can wobble because a document request went unanswered. A virtual assistant covers those gaps with follow-up, paperwork and portal updates, so your time stays with people.
Free consultation. Working with businesses in the USA, UK, Canada, UAE and Australia.
Follow one deal
From first message to keys in hand
Here is where an assistant steps in at each stage of a sale.
- 1
New inquiry
Called or texted within minutes, qualified, and a showing booked on your calendar.
- 2
Showings
Confirmations and reminders sent, feedback collected afterward.
- 3
Offer accepted
Contract documents requested and every deadline entered in one tracker.
- 4
Under contract
Lender, title and inspection updates chased so nothing stalls.
- 5
Closing
Final checklist done, a thank-you sent and a review requested.
Rentals run on a different loop
Property management follows tenants and owners rather than deals: rent reminders, repair requests logged and sent to vendors, and tenant questions answered.
Stays with you: Your assistant is not a licensed agent. They do not negotiate, give pricing advice or give legal advice. Those stay with you.
The talent
Choose who covers which part of the business
Real Estate Virtual Assistant
Good fit if: You close deals and the paperwork around each one keeps landing on you.
See the Real Estate Virtual Assistant role
Real Estate Lead Generation Specialist
Good fit if: Inquiries arrive faster than you can call back, or the well is running dry.
See the Real Estate Lead Generation Specialist role
Property Management VA
Good fit if: You look after rentals and the messages, rent reminders and repair requests never stop.
See the Property Management VA role
Everyone on your shortlist has been interviewed, skills-tested, reference-checked and English-tested. How vetting works.
Why hire
Why agents and property managers hire an assistant
Real estate rewards speed and follow-through, and both are hard to keep up while you are out with clients.
- 1
Leads get an answer fast
A quick call or text after an inquiry keeps a lead warm. An assistant makes sure that first reply does not depend on your calendar.
- 2
Deals stay on schedule
Between contract and closing, one missed document request can cost days. Someone tracking the checklist keeps things moving.
- 3
Listings stay current
Status changes, price updates and new photos go out across portals without waiting for you.
- 4
You keep the license-only work
Negotiation, pricing advice and contracts stay with you. Everything around them can be handed off.
Skills
Skills we match for in a real estate assistant
We look for people who have worked around deals, listings or rentals before, then test the skills that role needs.
Lead follow-up
Calling and texting new inquiries, qualifying them and booking showings.
Transaction coordination
Document requests, deadline tracking and updates to the lender and title company.
Listing support
Entering listings, scheduling photography and checking they show correctly on portals, within your board's rules.
CRM upkeep
Keeping contacts, notes and follow-up dates accurate in a tool such as Follow Up Boss, kvCORE or HubSpot.
Property management admin
Rent reminders, repair requests logged and sent to vendors, and tenant questions answered in software such as AppFolio or Buildium.
Market research
Comparable sales summaries and neighborhood notes you can read before a call.
Software your assistant can work in
- Follow Up Boss
- kvCORE
- HubSpot
- AppFolio
- Buildium
- DocuSign
- Google Workspace
- Zoom
Names show software your assistant can work inside, not official partnerships.
Plans
Part-time or full-time for your business
Deal flow and unit count decide this, not the size of your office.
Part-time
Works for a solo agent or small team with steady deal flow. About 20 hours a week, from $700 a month.
Full-time
Fits a busy team or a property manager with many units, where messages and requests arrive all day. 40 hours a week, from $1,400 a month.
Getting started
Your first 30 days with a real estate assistant
- Week 1
1.Access and process
You share CRM access, your transaction checklist and the scripts you already use.
- Week 2
2.Lead follow-up first
Your assistant works new inquiries while you review the calls and texts.
- Week 3
3.Add the paperwork
Transaction tracking joins, with every deadline in one shared tracker.
- Week 4
4.Settle the rhythm
Listings and past-client check-ins get added, and you decide what is next.
An example timeline, not a contractual one.
Before you hire
Four mistakes to avoid when you hire for real estate
They are easy to make when the pipeline is busy.
- 01
Letting a new assistant talk price
Keep pricing, negotiation and legal answers with you, and give a script for everything else.
- 02
No single source of truth
If deadlines live in three places, nobody can track them. Pick one tracker before you hand it over.
- 03
Ignoring local rules
Who may enter an MLS listing or contact a lead can depend on your board and your state. Check first, then set access.
- 04
Hiring one person for two jobs
Sales deals and rentals run on different loops. If you do both at volume, plan for two roles.
Illustrative example
What it can look like
An agent with a busy spring pipeline loses two warm leads because replies waited until the evening. With an assistant answering inquiries within minutes and tracking each contract deadline, showings fill earlier in the week and closings stop surprising the team.
A composite example, not a specific client.
They can handle first contact, scheduling and routine questions using a script you approve. Pricing, negotiation and legal questions come to you, because your license covers those and theirs does not.
A transaction coordinator keeps a deal on schedule between contract and closing: documents, deadlines and updates to the lender, title company and the other side. Agents hand this to assistants often. Describe your steps and we look for someone who has done it.
Name your CRM on the consultation and we look for someone who has used it. For MLS entry, check your board's rules on who may enter listings, then we set access to match.
Yes. A real estate assistant follows deals. A property management assistant follows tenants and owners. Tell us which you need, or both.
You decide what your assistant can open and which accounts they use. Keep client files in your own systems, share logins through a password manager and remove access when the work ends.
Hours are agreed up front. If you want weekend cover during busy periods, tell us on the consultation and we plan for it.
Hiring for something else?
Ready to hand off the work you keep putting off?
Share the role and get your shortlist within 24 hours, or talk to our team first.
