A virtual assistant for small business so you can stop doing the admin yourself.
Jobeelink recruits and vets remote assistants who take routine work off small business owners and startup founders: inbox, diary, bookkeeping support, customer replies and data entry. You meet 3 to 5 candidates within 24 hours, choose one, and direct their work.
Free consultation. Plans from $700 a month. Working with businesses in the USA, UK, Canada, UAE and Australia.
Start with one task.Prices published up front.
Small business
You are the business, and the admin is eating your week
Most small businesses start with the owner doing everything: answering email, chasing invoices, booking appointments, updating the spreadsheet. As the business grows, those small jobs add up and the work that earns money gets squeezed out.
A virtual assistant takes the repeatable part of that work, so your hours go to customers, sales and decisions. Jobeelink finds and screens the person and handles the contract and payments.
Who it suits
- Owners and solo founders who still do their own admin
- Teams of one to twenty without an office manager
- Startups that need support but are not ready to hire in-house
- Entrepreneurs running a business alongside another job or project
The work
What a small business owner can hand over first
Start with tasks that repeat every week and follow clear rules. These are the ones owners most often hand over.
Inbox and diary
- Sort and answer routine email
- Book, move and confirm meetings
- Prepare agendas and send reminders
- Arrange travel bookings
Customers and sales
- Reply to customer emails and chats
- Follow up new leads and book calls
- Keep your CRM current
- Prepare quotes for you to approve
Books and records
- Enter invoices and receipts
- Keep QuickBooks or Xero records current
- Chase unpaid invoices with reminders you approve
- Prepare a monthly summary for your accountant
Marketing and content
- Schedule social media posts
- Format blog posts and newsletters
- Keep listings and web pages up to date
Operations
- Data entry and spreadsheet upkeep
- Research suppliers and vendors
- Write simple step-by-step process notes
- Handle onboarding paperwork
Is it time?
A simple test for when to hire
Not every business needs an assistant yet. These four questions help you decide.
- 1
Count the hours
Track one week. As a rule of thumb, if routine tasks take five or more hours, there is usually enough to hand over.
- 2
Check the tasks repeat
Work that happens every week and follows clear steps is the easiest to delegate.
- 3
Write down the steps
If you can explain a task in a few lines or record it once, someone else can do it.
- 4
Decide what the time is for
Name what you will do with the hours, such as sales calls or a new product. Saved time only pays off if it is used.
A virtual assistant will not fix a business with no clear process or offer. Start by writing down what you do each week.
Starting small
How to get a good start
General guidance, not a Jobeelink process.
Start with one workflow
Pick one task area, such as inbox and diary, and add more once it runs smoothly.
Write the first week down
A short list of tasks, tools, hours and who to ask. Recording yourself doing a task once often works better than describing it.
Agree how you will check the work
Review early output closely, then move to spot checks. Give feedback in the first weeks while habits form.
Protect access
Share logins through a password manager, turn on multi-factor sign-in where it is offered, and give only the access needed.
What stays with you
Strategy, pricing, hiring decisions, approving payments, and tax or legal advice stay with you or your advisors. The assistant prepares and carries out the routine work.
Platforms
Tools a small business virtual assistant can work in
- Email and calendar
- Gmail
- Outlook
- Google Calendar
- Calendly
- Accounting
- QuickBooks
- Xero
- FreshBooks
- CRM and sales
- HubSpot
- Zoho CRM
- Pipedrive
- GoHighLevel
- Projects and documents
- Asana
- Trello
- Notion
- Google Workspace
- Microsoft 365
- Store and social
- Shopify
- WooCommerce
- Canva
- Buffer
Names show where an assistant can work, not partnerships, and the list is not a limit. Tell us what your business uses and we look for someone who has worked in it.
Fit
What we look for
- Reliability: replies, shows up and flags problems early
- Attention to detail on records and customer messages
- Comfort learning your tools and your way of working
- Discretion with customer and financial information
Related
Roles small businesses hire most
Pick the closest fit to the work you want to hand over.
- Virtual Administrative AssistantInbox, scheduling, documents and daily admin.Read more
- Virtual BookkeeperBooks, reconciliations, invoices and reports.Read more
- Customer Service VAEmail and chat support for your customers.Read more
- Lead Generation VALead follow-up and CRM upkeep.Read more
- Data Entry Virtual AssistantRecords entered and checked in your systems.Read more
Why Jobeelink
Why hire through Jobeelink
Hiring a virtual assistant on your own means sorting through applicants you have no time to screen. We do that first, so the people you meet have already passed.
See how vetting works- Six stages before you see a name
- Every candidate goes through application, recruiter screening, English assessment, role-specific skills test, interview, and reference and background check.
- A shortlist, and the final say
- You get 3 to 5 candidates, interview them yourself and decide. We never assign someone to your business.
- Matched to your work and your tools
- Tell us the tasks and the tools your business uses. We look for candidates who have done that work.
- Contracts and payments handled
- We manage the contract and cross-border payments, including payroll. If a hire does not work out during the guarantee period in your agreement, we find a replacement without another matching fee.
Next step
How to get started
- 1
Tell us what you want off your plate
A short consultation covers the tasks, tools, hours and budget.
- 2
We search and screen
We search our talent network and run each candidate through the six vetting stages.
- 3
Meet your shortlist
You interview 3 to 5 candidates within 24 hours and choose.
- 4
Start with one task area
Begin with one workflow, review the first week, then add more. A trial can be arranged.
A virtual assistant placement starts at $700 a month for part-time (about 20 hours a week) and $1,400 for full-time (40 hours). Part-time from $700 a month (about 20 hours a week), full-time from $1,400 (40 hours). The rate, hours and terms are confirmed before you hire. The rate is flat and confirmed before you hire.
See full pricingInbox and diary management, customer replies, bookkeeping support, data entry, social media scheduling, lead follow-up and research. If the task repeats and follows clear rules, an assistant can usually take it on.
When routine work is taking several hours a week, the tasks repeat, and you know what you would do with the time. As a rule of thumb, five or more hours a week is enough to start. If you cannot yet describe the tasks, write them down first.
A part-time assistant starts at $700 a month, about 20 hours a week, and a full-time assistant at $1,400 for 40 hours, which works out to roughly $8 an hour. Specialized roles such as legal, insurance, medical and automation start at $1,300 part-time and $2,400 full-time. Other pricing, such as per task or per project, can be discussed. We confirm your price before you hire.
You receive one invoice and Jobeelink handles the contract and payments, so there is no payroll for you to run. Your price and hours are confirmed before you start, and your agreement sets out the terms, including replacement if the fit is wrong. Before you sign with any provider, ask how extra hours and unused hours are handled, how you can change the plan, and how much notice is needed to end it, and get the answers in writing.
Yes. A trial can be arranged, and we agree the length and terms with you before it starts. A free replacement is also available if a hire does not work out.
Yes. A part-time assistant on a single workflow is a common way for a startup founder or entrepreneur to begin. Pick the task that costs you the most time, and add more as the business grows.
A freelancer is hired and paid directly by you, so finding, vetting and paperwork are yours. An employee brings payroll, benefits and equipment costs. With Jobeelink you meet a pre-vetted shortlist, we handle the contract and payments, and a free replacement is available if the fit is wrong.
You decide what the assistant can open. Use named logins through a password manager, turn on multi-factor sign-in where it is offered, give the least access needed and remove it when the work ends. For regulated data, such as health or financial records, set the rules with your own advisor first.
Yes. Tell us your time zone and working hours and we match candidates to them, whether you are in the USA, UK, Canada, UAE or Australia.
Tell us what you want off your plate. We will send a shortlist.
Share the tasks, tools and hours. You meet 3 to 5 vetted candidates within 24 hours.