Hire a data entry virtual assistant so your records stay accurate and current.
Jobeelink recruits and vets remote assistants who keep your data entered, checked and organized, from CRM records and product catalogs to invoices and spreadsheets. You meet 3 to 5 candidates within 24 hours, choose one, and direct their work.
Free consultation. Plans from $700 a month. Working with businesses in the USA, UK, Canada, UAE and Australia.
Accuracy agreed up front.You control the access.
Data entry
Data arrives faster than anyone enters it
Orders, leads, invoices and forms land every day. When nobody owns the typing, records fall behind, fields get skipped and the same customer ends up in three places.
A data entry virtual assistant makes it one person's job. They enter, check and tidy your records on a schedule you set, so the people who sell, ship and serve can rely on the data. Jobeelink finds and screens the person and handles the contract and payments.
When it makes sense
- A backlog of forms, invoices or spreadsheets nobody has time to enter
- A sales team whose CRM is out of date or full of duplicates
- An online store with product data to enter and keep consistent across channels
- An office with paper or PDF records to digitize or move to a new system
The work
What a data entry virtual assistant handles
Typing is the start. The value is in records that are complete, consistent and easy to find. If the task repeats and the rules are clear, an assistant can take it on.
Business and CRM records
- Enter and update contacts, companies and deals in your CRM
- Clean up duplicates and fill in missing fields
- Log call notes and follow-up dates from your notes or recordings
- Import and tidy lead lists from forms, events and web research
Documents into data
- Enter invoices, receipts and purchase orders into your system
- Key in details from forms, applications and scanned PDFs
- Convert PDFs and images into spreadsheets, then check the result by hand
- Move data between systems that do not connect
Ecommerce and catalogs
- Enter products, variants, prices and descriptions
- Update inventory counts and order records
- Keep listings consistent across Shopify, Amazon, Etsy and other channels
Spreadsheets and reports
- Build and maintain spreadsheets and simple databases
- Standardize names, dates, addresses and other formats
- Compare two lists and flag the differences
- Prepare summaries and reports from the data
Industry records
- Real estate listings and property records
- Insurance and claims forms, as you direct
- Practice, patient and client administration records, within the access you allow
- Financial and legal file indexing
How it runs
Set the batch, the standard and the check
An example routine for a team with a steady flow of records. Illustrative, and set by you.
- 1
Daily
New orders, forms or leads are entered from the source you agreed.
- 2
Weekly
A sample of the week's records is reviewed and corrections are logged.
- 3
When something does not fit
Unclear or incomplete items go onto a short list for you to answer, not a guess.
- 4
Monthly
Duplicates are cleaned, formats are standardized and you get a short note on the errors found.
Agree one place where work arrives and one place where finished work lands.
Accuracy and access
Agree how correct is measured
General good practice, not a Jobeelink guarantee. Write these down in the first week.
Define a correct record
List the required fields, the accepted formats and the source of truth, so correct means the same thing to everyone.
Agree a check
Review a sample of each batch and have a second look at critical fields such as amounts, dates and contact details. Raise the sample size if errors appear.
Log errors and exceptions
Track what went wrong and why, then fix the cause, such as a missing field or an unclear source document. Items that do not fit are answered the same day, not guessed.
Protect access
Use named logins through a password manager, never shared passwords. Turn on multi-factor sign-in where the tool offers it, give the least access needed and remove it when the work ends.
What stays with you
Deciding what the assistant can open, approving changes to financial or customer records, and signing off the data standard stay with you. Keep a record of what was changed, ideally in the system's own history.
Platforms
Tools a data entry virtual assistant can work in
- CRM and sales
- HubSpot
- Salesforce
- Zoho CRM
- Pipedrive
- GoHighLevel
- Spreadsheets and databases
- Microsoft Excel
- Google Sheets
- Airtable
- Notion
- Accounting
- QuickBooks
- Xero
- FreshBooks
- Zoho Books
- Ecommerce
- Shopify
- Amazon Seller Central
- WooCommerce
- Etsy
- Documents and forms
- Adobe Acrobat
- Microsoft Word
- Google Docs
- Google Forms
- Typeform
- Projects, support and automation
- Asana
- Trello
- ClickUp
- Zendesk
- Zapier
- Make
Names show where an assistant can work, not partnerships, and the list is not a limit. Tell us what you use and we look for someone who has worked in it.
Fit
What we look for
- Accuracy: fields entered correctly the first time, with errors caught before you see them
- A steady working pace and comfort with spreadsheets and your systems
- A system: consistent naming and filing that anyone can follow
- Discretion with customer and financial data
Related
Related roles
Data entry often sits next to these roles. Pick the closest fit.
- Virtual Administrative AssistantDocuments, filing, scheduling and vendor follow-up.Read more
- Product Listing SpecialistWrites, uploads and cleans up product listings.Read more
- Virtual BookkeeperKeeps the books, from reconciliations to reports.Read more
- Expense Tracking AssistantCollects receipts and matches them to transactions.Read more
Why Jobeelink
What Jobeelink takes care of
You hire and direct your data entry virtual assistant. Jobeelink does the searching, screening and paperwork around them.
See how vetting works- Matched to your systems and volume
- Tell us which tools hold your records and how much comes in. We look for candidates who have worked in them.
- Screened in six stages
- Candidates are put through application, recruiter screening, English assessment, role-specific skills test, interview, and reference and background check, so the shortlist is made of people who already cleared them.
- You choose from 3 to 5
- After a short consultation you interview the shortlist within 24 hours. Nobody is placed with your business without your approval.
- One invoice, one agreement
- We handle the contract and the cross-border payment, payroll included. The agreement carries a replacement guarantee if the fit is wrong.
Next step
From first call to first task
- 1
Describe your data
A short consultation covers your systems, volumes, formats and the accuracy you need.
- 2
Screening happens first
Candidates clear six stages before any of them reach you.
- 3
You choose
Interview the 3 to 5 on your shortlist and decide who joins.
- 4
Start with one batch
Begin with one clearly defined batch, agree the check, then add more work. A trial can be arranged.
Flat monthly pricing, confirmed up front: a data entry virtual assistant starts from $700 part-time (about 20 hours a week) or $1,400 full-time (40 hours). Part-time from $700 a month, full-time from $1,400. Other pricing, such as per record or per project, can be discussed.
See full pricingCRM and contact updates, invoices and receipts, forms and PDFs into your system, product and catalog data, spreadsheets, list cleaning and research. If the task repeats and the rules are clear, they can take it on.
Excel, Google Sheets, HubSpot, Salesforce, QuickBooks, Shopify and many others. Tell us what you use, including less common tools, and we look for someone who has worked in it.
By a standard you and the assistant agree: required fields, accepted formats, a sample check on each batch and a second look at critical fields. Candidates are interviewed, skills-tested and reference-checked before you meet them, and you can ask the assistant to log errors so they are fixed at the source.
You decide what the assistant can open. Use named logins through a password manager, turn on multi-factor sign-in where it is offered, give the least access needed and remove it when the work ends. For regulated data, such as health or financial records, set the rules with your own advisor first.
Yes. A trial can be arranged, and we agree the length and terms with you before it starts. A free replacement is also available if a hire does not work out.
Plans start at $700 a month for part-time, about 20 hours a week, and $1,400 for full-time, which works out to roughly $8 an hour. If per-record or per-project pricing suits your work better, tell us in the consultation and we will discuss a price that works for both sides.
A company processes your files in its own system, usually priced per record or per project. An assistant is one dedicated person who works in your systems on your schedule and learns your records. A company suits very large or one-off batches. An assistant suits ongoing work where context matters.
AI tools can read documents and fill fields quickly, but the output still needs checking and exceptions need judgment. Many teams let automation handle the bulk and use an assistant to review, correct and deal with what does not fit.
Tell us what needs entering. We will send a shortlist.
Share your systems, volumes and accuracy needs. You meet 3 to 5 vetted candidates within 24 hours.