Legal Virtual Assistant
Hire a legal virtual assistant so deadlines and intake don't rest on memory.
A law firm's admin work is unforgiving: a missed deadline or a client who never hears back costs more than a late email usually would. A legal virtual assistant keeps the calendar, intake and case management admin running, so attorneys spend their hours on casework instead of scheduling and paperwork.
Free consultation. Working with businesses in the USA, UK, Canada, UAE and Australia.
What they do
What a legal virtual assistant takes off your plate
Calendar and docket management
Tracks deadlines, hearing dates and filing windows, and flags what's coming up before it's urgent.
Client intake
Collects new client information, schedules consultations and runs conflict checks before a file is opened.
Document preparation
Formats and assembles documents from your templates for attorney review, not drafting legal arguments.
Correspondence
Drafts routine client and opposing counsel correspondence from templates you approve.
Billing support
Enters time, prepares invoices and follows up on outstanding client balances.
Case management admin
Keeps matter files, contacts and case notes current in your case management software.
How it works
How a small firm's admin can run
An example for a solo or small-firm practice. A larger firm with multiple attorneys has more calendars and files to track.
Morning
This week's deadlines checked against the docket and yesterday's new intake inquiries followed up.
Through the day
Client calls logged, documents formatted for review and correspondence drafted from templates.
After a consultation
Conflict check run, intake paperwork sent and the file opened in your case management system.
Weekly
Upcoming deadlines and outstanding invoices reviewed with you.
Software
Platforms a legal assistant can work in
Case management
- Clio
- MyCase
- PracticePanther
- Filevine
Documents and billing
- NetDocuments
- Clio Billing
Calendar and intake
- Google Calendar
- Calendly
Names show software your assistant can work inside, not official partnerships.
Who hires
Who hires a legal virtual assistant
Solo attorneys
You're handling casework and the calendar, intake and billing alone.
Small firms
A growing caseload means more deadlines and client files than the current admin support can track.
Firms during a busy filing season
Intake and deadline volume spikes beyond what the team can absorb without help.
Vetting
What we look for in a legal assistant
Everyone on your shortlist has been interviewed, skills-tested, reference-checked and English-tested. How vetting works.
Precision with dates and deadlines
A missed deadline has real consequences, so attention to detail matters more than speed.
Comfort with confidential information
Case files and client details require careful judgment about access and discretion.
Clear, professional communication
Clients and opposing counsel both need accurate, well-written correspondence.
Understanding of their role's limits
Knowing what is administrative support and what requires an attorney's judgment is part of the job.
Stays with you: Legal advice, representing clients and anything that constitutes the practice of law stay with licensed attorneys. The assistant handles the administrative and clerical work around a matter, not legal judgment or drafting legal argument.
Before you hire
Mistakes to avoid when you hire one
- 01
Unclear scope from day one
Be specific about what's administrative support versus what needs an attorney, so the line never gets blurry under deadline pressure.
- 02
No deadline-tracking process
Agree how deadlines get flagged to you, such as a fixed number of days before a filing window, before the first one arrives.
- 03
Sharing full file access by default
Scope access to the matters and systems the role actually needs, not blanket access to every client file.
They format and assemble documents from your templates for your review. Drafting legal arguments or giving legal advice stays with a licensed attorney.
Tell us which case management system your firm uses. We look for candidates who already have experience in it.
You decide what the assistant can access. A restricted login scoped to their tasks, with access removed whenever the work ends, is a common setup. Mention any confidentiality agreement you need on your consultation call.
Yes. They keep the docket and flag deadlines ahead of time on the schedule you set. The judgment calls around a filing stay with you.
A specialized role like this starts at $1,300 a month part-time and $2,400 a month full-time. We confirm your rate before you hire.
Ready to hand off the work you keep putting off?
Share the role and get your shortlist within 24 hours, or talk to our team first.
