Real Estate Virtual Assistant
Hire a real estate virtual assistant who keeps your day moving.
An agent's day is mostly interruptions: a showing moves, a buyer asks for the same document again, a lead goes quiet. A real estate virtual assistant is one person who works your day with you. They keep your calendar and inbox in order, follow up with clients and prepare what you need before each appointment.
Free consultation. Working with businesses in the USA, UK, Canada, UAE and Australia.
What they do
What a real estate virtual assistant takes off your plate
Showing schedules
Requests are confirmed, times are shared with everyone involved and changes reach you before you leave the house.
Inbox and calendar
Client messages are sorted, routine replies are drafted for your approval and your diary stays free of double bookings.
Client follow-up
New inquiries get a prompt reply and past clients get a regular, personal check-in that you approve.
Appointment preparation
Listing details, client notes and documents are gathered before each showing or meeting.
Listing admin
Details are kept consistent across the places your listings appear, and updates are made when a price or status changes.
CRM upkeep
Contacts, notes and next steps are logged after every conversation so nothing lives only in your head.
How it works
How a real estate assistant's week can run
An example rhythm. Yours depends on whether you work buyers, sellers or both, and how many showings you run.
Every morning
The day's showings and calls are confirmed, and your inbox is sorted into what needs you and what does not.
After each showing
Feedback requests go out and notes are added to the client's record.
Midweek
New inquiries and quiet leads are followed up with messages you have approved.
Friday
Next week's schedule is checked and a short summary of open follow-ups reaches you.
Software
Tools a real estate assistant can work in
CRM and leads
- Follow Up Boss
- kvCORE
- HubSpot
- Zoho CRM
Scheduling and communication
- Google Calendar
- Calendly
- Zoom
- Slack
Documents
- Google Workspace
- Microsoft 365
- DocuSign
- Dropbox
Names show software your assistant can work inside, not official partnerships.
Who hires
Who hires a real estate virtual assistant
Solo agents
You do everything yourself and the admin eats the hours you would spend with clients.
Agents growing a team
You need steady support before you can justify a local hire.
Brokers with busy calendars
Appointments, follow-ups and paperwork keep slipping between meetings.
Vetting
What we look for in a real estate assistant
Everyone on your shortlist has been interviewed, skills-tested, reference-checked and English-tested. How vetting works.
Fast, polite replies
Leads cool quickly, so they write clear messages and answer on time.
Calendar discipline
They catch clashes and travel time before a showing is confirmed.
Discretion
Client details and offers are private, and they treat them that way.
Comfort in your CRM
Experience in the system you already use, so setup time stays short.
Stays with you: A real estate virtual assistant supports you; they do not replace your license. Showing homes, negotiating, giving advice on a transaction and anything that needs a licensed agent stay with you.
Before you hire
Mistakes to avoid when you hire one
- 01
No standard replies
Write down how you answer the questions you hear every week, so your assistant sounds like you from day one.
- 02
Sharing everything on day one
Start with your calendar and inbox, then add the CRM and documents once you trust the routine.
- 03
Expecting licensed work
Agree up front which tasks need your license and which do not.
This page is for hiring one assistant to support you or your team day to day. Our real estate services page covers the wider service, including transactions, listings, leasing and property management.
Yes. Tell us whether you use Follow Up Boss, kvCORE, HubSpot or another system and we match you with someone who has worked in it.
They can send and reply to messages on your behalf using wording you approve. Conversations about price, offers or advice stay with you.
A solo agent often starts part-time, from $700 a month. A busy team that needs cover throughout the working day is closer to full-time, from $1,400 a month.
After a short consultation you meet three to five vetted candidates within 24 hours. You interview them, pick one and agree a start date.
Looking for the whole service rather than one role? Virtual assistant services for real estate.
More in Real Estate
Ready to hand off the work you keep putting off?
Share the role and get your shortlist within 24 hours, or talk to our team first.
